By Elizabeth Wilkerson -- firstname.lastname@example.org
STRASBURG -- Though the Strasburg Fire Department has already solicited proposals, the town will request new bids for work on the firehouse roof, officials said Tuesday.
At Tuesday's Town Council meeting, Town Manager Kevin Fauber said the finance committee had some concern about the gap between the two bids the Fire Department received for work on the roof of its building, which the town owns. The scope of the work was different in the two, he said, which caused the price difference.
On Wednesday, Fauber said some leaks have developed in the roof, and the issue has been discussed in the council's public safety committee "for a little while now."
On Tuesday, Councilman Donald Le Vine, who leads the finance committee, said the two bids, which were roughly $30,000 and $80,000, were for repairing the roof and replacing the roof, respectively. The town plans to issue a request for proposals and go through the bidding process again, he said.
On Wednesday, Fauber said he wasn't sure when the new request for proposals would go out because "we're still trying to, basically, determine what the scope is going to entail."
"There are some issues that we just need to work through, so I don't have a definite time frame," he said.
One of the committee's major concerns was where the money for the repairs would come from, Le Vine said Tuesday. During its discussion last week, the panel developed several policy suggestions related to the issue, he said.
First, he said, the panel recommends that the town staff write, distribute and evaluate all requests for proposals dealing with town property, regardless of who is actually using it.
Next, he said, staff should develop a policy outlining how the town will deal with nonprofit or civic organizations who are requesting funding in addition to their annual donations from the town or for the first time.
And, he said, the town should develop a five-year capital improvement plan outlining how it will maintain its facilities. Le Vine said his panel was asking that the buildings and grounds committee, led by Councilman Justin Ritenour, perform an audit of the town's properties and rank needed projects.
The panel's final suggestion was that proposals for projects that are not funded in the current budget include a recommendation of where the money to pay for them should come from, he said.
On Wednesday, Fauber said the source of funds for the roof work was "one of those issues that we have to work through." He said he understood the finance committee's policy recommendations.
"It's the town's money, so I think the town does need to be in some control," he said.